ࡱ> AC@c lbjbj .0ObOblD)((((((($ *,r((( ((q&h'[E&}((0)&2-2- ''2-'((O)2-B ^: HOW TO ENTER A REGULAR OR STANDING REQUISITION 1. Type FPAREQN with the Direct Navigation selected and hit the enter key. This will bring you to the Requisition Form (FPAREQN). 2. Type NEXT in the requisition box and do a Next Section using the right triangle in the lower left part of the screen (or just click go and the requisition box will assume next). This will bring you to the Requisition Entry: Requestor/Delivery section at the top of the page. (Note: There was a copy button next to the requisition box. You can use this feature if you wish to copy the information from a previous requisition. The dates will have to be changed as well as any pertinent information. You will need to know the previous requisition number to use this feature). 3. The order and transaction dates will default into the form with the current date (i.e. the date that the requisition is being entered). Tab to Delivery Date and type in the date you wish to use. Tab to Comments and type Regular or Standing, in the box. Once the information at the top is complete tab to the Requestor/Delivery Form. 4. The Requestor, Chart of Accounts, Organization and email information will automatically be shown here. Tab to the Phone Number area and type in your telephone number. (This should be the telephone number of the person that will be responsible for answering any/all questions regarding the order.) Tab to the Ship To and type in your Mail Stop (i.e. K1601). Tab to the Attention To Box and type in the persons name that is requesting the order. Do a Next Section or click on the Vendor Information tab. This will bring you to the vendor form. 5. Complete the information in the Vendor field. To do a vendor search click on the three dots by the vendor field; choose the Entity Name/ID Search (FTIIDEN). Tab to the Last Name field and type in the vendors name using the percent sign. (Examples: %Association%, %Association or Association%.) Remember: this query may be case sensitive if you choose the appropriate radio button. Execute the query by clicking the go button and select your vendor code by double clicking on the vendors name or number. The vendor code, name and address will automatically populate from the vendor code information. Be sure that you have the address that you are looking for. Tab to Sequence # if address information does not default. Click on the three dots to select the address you want to appear on the PO. Do a Next Section or click on the Commodity/Accounting tab. This will bring you to the Commodity/Accounting Form. 6. Regular Purchase Orders: Typically one time orders. Tab to the Description Field and type in the commodity information. If there is not enough room to complete the description, click on Related and then Item Text. Click go and continue typing the description. When you are done, save it by using the icon in the lower right, or go to File and click on Save. Click on the X to return to the Commodity/Accounting Form. Follow the same steps for each commodity line, using a down arrow on your keyboard to get a new blank line. Standing Purchase Orders: Reoccurring orders for the vendor. Same as above except use only one (1) commodity line. In Item Text type the names of those who are authorized to spend against the order. 7. Fill in the U/M (Example: EA), Quantity and Unit Price. Tab to the Extended Amount in the Commodity section and banner will automatically calculate the extended amount. Do a Next Section. This will bring you to the accounting part of the form on the lower part of the page. 8. Complete the FOAPAL information. For more than one FOAPAL, put the total of only that line in the USD column, then use your down arrow on the keyboard to get a new FOAPAL line. Example: 5U0000 KHBART 711100 $50.00 5U0000 KHAACA 711100 $100.00 Do a Next Section or click on the Balancing/Completion Tab. This will bring you to the Balance/Completion Form. NOTE: Never put zeroes in the commodity or FOAPAL totals. The requisition can be completed but the purchase order can not. Be sure that all FOAPAL lines are equal to the total of the commodity line or the requisition can not be completed. 9. Check to make sure that you have the correct vendor and everything balances. Once satisfied, make sure you make note of the requisition number then click on the Complete button and the requisition will be sent to the approval process. 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